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Accounting Assistant

Now hiring a Accounting Assistant in Constantine, MI! This is a Temp-to-Hire opportunity. Trillium Staffing, a leader in the staffing industry is currently seeking a Accounting Assistant in Constantine, MI. This is a Temp-to-Hire opportunity! The Accounting Assistant will maintain day-to-day customer and accounting records ensuring their accuracy. The Account Assistant will follow established procedures and assists in development of new and better methods of collecting and analyzing data. Candidate will also assists with various administrative responsibilities and duties. Cross trains to fill in for receptionist, accounts payable, order entry, and quotations.
The Account Assistant will prepare invoices from delivery receipts, edit for accuracy of price, commission rate, allowance, terms and general ledger account numbers. Print invoices and mail to customers. Audit invoice totals, A/R Aging Report, G/L distribution report, and Commissions Due Report at least weekly. Candidate will Maintain sound customer records to include complete customer information, specs, open and completed orders and invoices, balances, and payments. Communicate with sales team regarding collection of delinquent accounts by preparing list of aged past due accounts at least biweekly. Keep salesmen informed of payments against this list. Process cash receipts daily after bank deposit has been prepared. Maintain records of overages/shortages to process clearing entries. Scan and maintain credit memos and various other documents needed.
Duties and Responsibilities:
o Enter and process production data.
o Monitor production records to insure proper data entry at machine level.
o Review and analyze performance for speed, downtime and waste, comparing to current production standards.
o Prepare monthly production reports for management.
o Report and discuss production discrepancies and trends with supervisors and management personnel.
o Answer telephone during normal scheduled hours. Screen callers for name and company before paging recipient.
o Copy, distribute, fax and file bills of lading.
o Greet visitors and request them to register while notifying requested personnel.
o Escort guests to proper location if necessary.
o Distribute incoming faxes as needed.
o Match outbound check stubs with invoices and mail outbound checks.
o Sign for incoming packages.
o Review incoming orders for inconsistencies.
o Enter orders, print acknowledgements and fax to sales offices for review.
o Match acknowledgements to original orders, attach and file.
o Enter any changes sent over by sales offices.
o Keep record of inconsistencies and/or problem orders.
o Miscellaneous: Assist with other projects as needed. -Minimum of high school diploma/GED, Associates Degree in Accounting preferred
-2 years in accounting/bookkeeping or an Associates Degree in Accounting
-Ability to pass Trillium Staffing has been recruiting and placing professionals for over 25 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals.

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